Logistics & Cold Chain

Chain of Command

Live Animal Transport Policy

• All live ruminants transported from Big Farm via local livestock haulers
• Poultry transported from Agrupacion via local haulers
• No live animals transported in company cold chain vehicles
• No livestock trucks enter farm shop zone

Cold Chain Rules

• Carcasses collected from slaughterhouse using company refrigerated vehicle
• Temperature recorded before departure and on arrival
• Intake inspection required before cold storage placement
• Separate chiller and freezer containers — no mixing raw intake and dispatch
• Temperature logs maintained daily
• Pre and post delivery temperature records required

Cold Chain Targets

Vehicle Standards

• GPS tracking on all delivery vehicles
• Radio/phone communication
• Temperature monitoring where applicable
• Vehicles kept clean and disinfected regularly
• No livestock transport in food vehicles

Dispatch Workflow

Delivery Network

Initial routes: Ragay, Sipocot, Daet, Tagkawayan

Expansion only after route stability confirmed with consistent positive margin and vehicle capacity exceeded.

Required Records

• Delivery logs
• Temperature logs
• Maintenance logs
• Fuel logs
• Incident reports

Fleet & Workshop

Flatbed support truck (medium rigid) for farm logistics and recovery. Primary tasks: move smaller vehicles, attachments, pumps/generators, pallets.

Preventative Maintenance Rhythm

Logistics Assets — Flatbed, Storage & Relay Points

Concept: Use a flatbed/rigid truck to support the fleet and enable faster distribution via relay drop points (satellite container hubs). Heavy plant generally self-relocates on road when safe.

Flatbed support truck

Medium rigid class appropriate for local roads; configured for farm logistics and recovery. Primary tasks: move smaller vehicles, attachments, pumps/generators, pallets, and recovery support. Highway access and long-distance travel routes can make this a valuable reliability asset for the operation (and controlled community service later).

Container relocation (empty 20ft units)

Empty 20ft containers used as relocatable, lockable temporary storage modules. Moved between spokes as needed; placed on raised sleepers/piers with drainage; standard storage kits (shelving, ventilation, solar light, inventory).

Satellite container hubs (major stops)

One container at each major stop (e.g., Daet and other key hubs) as a secure cache point for crates, packaging, tools, and spares. Hubs act as drop points and contact points so the truck can run faster and lighter (swap and go). Caretaker/key-holder system; sign-in/out; monthly inventory audit.

Delivery as Primary Income Engine — Detailed Notes

• Delivery is a core pillar.
• Not support.
• It must generate income independently.
• Structured as separate entity for tax purposes.
• Anything with different tax must be structured separately.
• Delivery must be profitable on its own.
• Positive growth.
• Excess EBITDA required to fund wages and expansion.
• Without delivery income, wage structure fails.

Delivery Before Production

• Delivery starts before farm is fully producing.
• Buy produce.
• Chill.
• Deliver.
• Build customer base first.
• Farm catches up later.
• Delivery funds scaling.

Delivery Objective

Regional food supply network.

Delivery Corridor & Route Development — Detailed Notes

• NOT retail shop model.
• Weekly structured runs.
• Orders: Facebook, Messenger, Barangay networks, Schools, Churches, Local eateries, website, subscription system.

Delivery Schedule (Base Model)

• Wednesday — Ragay → Sipocot
• Friday — Ragay → Daet
• Monday — Ragay → Tagkawayan
• Orders close: 48 hours prior.

Delivery Network — Subscription Model

• Start small: poultry.
• Then expand: goat, processed meats, boxed orders.
• Model: weekly subscription boxes.
• Family box, meat box, produce box.
• Predictable revenue.

Delivery Product Mix — Detailed Notes

• Native chicken.
• Vegetables.
• Goat.
• Beef.
• Processed meats.
• Feed.
• Potable water.
• Ice (future).

Marine Logistics Spoke — Detailed Notes

• Filed under Logistics operations.
• Flood response.
• Road failure backup.
• Fish logistics.
• Ice distribution.
• Future: boat ownership.
• Start: relationship with fishermen.
• Cold chain support.
• Drop zones.
• Supply during floods.
• Transport eggs / food via water if needed.
• Industrial ice supports this.
• Long-term: marine logistics integrated into delivery system.

GPS, Tracking & Fleet Control — Detailed Notes

• Radio.
• Phone.
• Trip approved by logistics manager before departure.
• No unapproved runs.

Logistics Command Structure

• Operational control: Ops manager.
• Strategy: you.
• Execution: drivers + yard.
• Community interface: barangay network.
• Decision hierarchy:
• route changes → ops manager
• fleet expansion → board
• emergency response → ops + you
• No chaos.
• Clear command.

Fleet Expansion Timeline — Detailed Notes

• Stage 1: no dedicated fleet. Use hired/local vehicles.
• Stage 2: reefer van local drops.
• Stage 3: second reefer.
• Stage 4: flatbed / medium rigid.
• Stage 5: livestock capable.
• Stage 6: dedicated supply fleet.
• Stage 7: regional distribution.
• Vehicles always tied to revenue.
• No vanity purchases.

Ice & Water Distribution — Detailed Notes

• Ice future spoke.
• Industrial ice machines planned.
• Supports: fishermen, delivery, cold chain, emergency logistics.
• Water: potable water system on site.
• Well water.
• Filtration.
• Sell potable water.
• 30 peso / 20L typical.
• Business line.
• Tank storage: poly tanks.
• Concrete option evaluated.
• 60,000L total required.
• Located behind containers.
• Earth bank second level.
• Gravity assist.
• Pump room.
• Filtration room.
• Distribution taps.
• Water for: cleaning, processing, community sales.
• Water becomes spoke.

Delivery Team Structure — Detailed Notes

• Logistics manager: Kuya Jim (Barangay captain / jeepney driver).
• Local hires.
• Dispatch: centralised.

Logistics Hub

• Containers: reefer chiller, reefer freezer.
• Horse-shoe configuration.
• First operational base.

Operations & Field Manuals