Alejandro's Cafe
Farm-to-table dining on the upper deck. Treetops-inspired show kitchen, charcoal grill, elevated views. Not fast food — slow food done right. Every ingredient from the farm or known local sources. The menu follows the season, not the other way around.
Sections
| Section | Location | Jump |
|---|---|---|
| Design & Layout | Upper level overview | Open |
| Kitchen Stations | Rear reefer + charcoal area | Open |
| Menu | Seasonal farm-to-table | Open |
| Service Flow | Order to table | Open |
| Spoke Supply Chain | All 12 spokes into kitchen | Open |
| Coffee & Drinks | Cafe counter | Open |
| Daily Shift Timeline | Open to close | Open |
| Front of House | Service standards | Open |
| Staffing & JDs | Kitchen + FOH roles | Open |
| Food Costing | Cost control & pricing | Open |
| EOD Procedures | Close-down, count, recon | Open |
| Community Hub | Events, tours, slow food | Open |
Design & Layout — Treetops Model
Darwin Reference — Treetops Restaurant, Travelodge Mirambeena
Elevated restaurant overlooking tropical pool gardens. Indoor AC dining + open terrace. Show kitchen with glass barrier — guests see chefs work. Separate prep area behind wall with pass-through opening. Food lift between floors for function service. Poolside kitchen served ground-floor bar and pool area simultaneously.
Also: Frontier Hotel Darwin, 7th floor rooftop restaurant — fine dining, full service lift to ground floor pub and function rooms.
Upper Level Layout — ~203m²
The cafe occupies the entire upper floor of the U-shape container frame. Kitchen is housed in the rear reefer container (20ft + 40ft = 18.25m wide). Dining, charcoal cook area, and viewing decks fill the clear span and overhangs.
Key Design Principles
Show Kitchen
Glass barrier between hot kitchen and dining floor. Guests see chefs cook. Wall separates prep from cooking. Pass-through opening for plating. Same model as Treetops Darwin.
Charcoal Cook Area
Open charcoal grill in the centre of the dining space. Inasal, grilled seafood, pork belly, vegetables. Smoke and sizzle visible to every table. Ventilation hood above, open sides for airflow.
Elevated Dining
Upper deck overlooking the front gardens, pond, and surrounding landscape. Indoor AC section for comfort. Open-air terrace with balustrades around the perimeter. Breeze and views.
Two-Level Service
Ground floor: farm shop, butcher, market. Upper floor: cafe, kitchen, deck. Connected by earth ramp (rear, forklift-rated) and public stairs (front). Deliveries come up the ramp; guests come up the stairs.
Kitchen Stations
Kitchen operates out of the rear reefer container (temperature-stable, insulated by earth rampart). Charcoal grill is separate, positioned in the open dining area. Total kitchen footprint: ~40m² enclosed + ~12m² charcoal area.
Prep Flow
Pull AM stock
Cut, portion, mise
Cook to order
Plate & check
To table
Kitchen Rules — Non-Negotiable
- Temperature: All cold items below 4°C. Hot items above 60°C. Temp log twice daily (AM open, PM pre-service).
- Colour-coded boards: Red = raw meat. Blue = fish/seafood. Green = vegetables. Yellow = cooked meat. White = dairy/bread.
- Hand wash: Every station change, every break return, after raw protein. No exceptions.
- No packets: No pre-made sauces, no MSG packets, no powdered anything. Everything from scratch. If it needs a shortcut, change the dish.
- Labelling: Every container in cold store labelled: item, date prepped, use-by. No label = throw it out.
- Clean as you go: Bench wiped after every task. Floor swept every hour during service. Deep clean at close.
- Tasting: Chef tastes every sauce, every soup, every batch. Two spoons — taste spoon never goes back in the pot.
- Glass barrier: Guests can see. Kitchen must look professional at all times. No shouting, no chaos. Controlled, clean, focused.
Service Flow — Order to Table
FOH greets
Docket written
Kitchen receives
Station fires
Chef inspects
Food to table
Docket System
- Handwritten duplicate docket (carbon copy) — top copy to kitchen, bottom copy stays with FOH for billing
- Table number, number of covers, time written, server initials
- Grill items marked separately — grill cook gets verbal call + docket copy
- Drinks on separate docket to coffee counter
- POS entry at payment — docket number ties to POS transaction
- Upgrade to KDS (kitchen display) when volume justifies — but dockets work fine for 50-80 covers
Timing Standards
| Stage | Target |
|---|---|
| Greeting after seating | < 1 minute |
| Water served | < 2 minutes |
| Order taken | < 5 minutes of seating |
| Drinks served | < 5 minutes of order |
| Food served — rice meals / soups | 10-15 minutes |
| Food served — grill items | 15-20 minutes |
| Table cleared after plates finished | < 3 minutes |
| Bill presented | < 2 minutes of request |
Spoke Supply Chain — Farm to Kitchen
The cafe is the hub where all 12 spokes converge. Every spoke feeds the kitchen. This is the single biggest operational advantage — ingredients arrive fresh, daily, at internal cost. No middleman, no markup, no cold chain break.
Daily Requisition Process
| Time | Action | Who |
|---|---|---|
| 5:00 AM | Garden harvest delivered to kitchen cold store | Garden team |
| 5:30 AM | Butcher delivers pre-portioned meat order (placed previous evening) | Butcher |
| 6:00 AM | Panaderia delivers fresh bread and pastries | Bakery team |
| 6:00 AM | Eggs collected from poultry, delivered to kitchen | Poultry team |
| 6:30 AM | Seafood delivery (if available — depends on catch) | Marine team |
| 6:30 AM | Fresh milk delivered from dairy (chilled) | Dairy team |
| 7:00 AM | Chef checks all deliveries, signs off, updates daily menu board | Head Chef |
Coffee & Drinks
Dedicated counter in the left wing container. Philippine-sourced coffee — Bicol-grown if available, Benguet or Bukidnon single-origin otherwise. Simple preparation done well. Not competing with specialty coffee shops. Honest, good coffee.
Coffee SOPs
- Coffee brewed fresh — never sitting more than 30 minutes. Dump and rebrew.
- Cold brew prepared night before — 12 hour steep, strained, refrigerated
- Clean all equipment daily — brewer, pour-over kit, cold brew vessel
- Juice made to order — no pre-squeezed sitting around
- Water from farm filtration system — tested monthly
- Pricing simple — one size per drink, no S/M/L confusion
Daily Shift Timeline
| Time | Activity | Who |
|---|---|---|
| 4:30 AM | Kitchen opens. Lights, gas, equipment check. Start stocks, sauces, marinades. Rice on. | Head Chef + Prep Cook |
| 5:00-6:00 | Receive deliveries — garden, butcher, panaderia, eggs. Check quality, sign off, store. | Head Chef |
| 6:00 | Mise en place. Vegetable prep, meat portioning, sauce finish. Charcoal lit. | All kitchen |
| 6:30 | FOH morning shift arrives. Tables wiped, set. Coffee brewed. Float counted into POS. Daily menu board written. | FOH Morning |
| 7:00 | DOORS OPEN — Breakfast service. Pan de sal, silog meals, coffee, eggs. | All staff |
| 10:00 | Breakfast winds down. Quick reset — restock charcoal, check cold store, prep for lunch rush. | Kitchen |
| 10:30 | Lunch service begins. Full menu available. Grill fires high. | All staff |
| 11:00 | FOH afternoon shift arrives. Handover — covers so far, specials status, 86 list, any issues. | FOH Morning → Afternoon |
| 13:00 | FOH morning shift ends. Afternoon crew takes over fully. | FOH Afternoon |
| 14:00 | Lunch rush done. Merienda items — snacks, coffee, sweets. Kitchen preps for dinner. | Kitchen + FOH |
| 15:00 | Dinner prep. Fresh mise en place, restock grill, sauce top-up. Menu board updated if anything 86'd. | Kitchen |
| 17:00 | Dinner service picks up. Full menu + daily specials. | All staff |
| 19:00 | Last orders called. Kitchen starts close-down. Grill shut off. | Head Chef calls it |
| 19:30 | Kitchen deep clean begins. Equipment off, benches scrubbed, floors mopped, drains flushed, cold store temps logged. | Kitchen team |
| 20:00 | FOH close-down. Tables cleared, swept, set for morning. Lights down. Rubbish out. Garden waste to compost. | FOH Afternoon |
| 20:00 | EOD procedures — cash count, POS reconciliation, stock count, waste log, order for tomorrow. | Shift Manager |
| 20:30 | Premises locked. Security lights on. Done. | Shift Manager |
Front of House — Service Standards
The cafe is a gathering space. Relaxed, unhurried. Staff trained in hospitality — welcoming, patient, knowledgeable about the food and the farm. Every guest should feel like they're eating at someone's home, not a restaurant.
FOH Rules
- Greet everyone. Eye contact, smile, "Good morning po" / "Good afternoon po". Every single person who walks in.
- Know the menu. Staff must know what's available, where it comes from, and how it's cooked. "That chicken was raised at Agrupacion farm, free-range, slaughtered this morning."
- Know the farm. Guests will ask. Staff should be able to explain the spokes, the garden, the animals. This is the whole point — it's a farm restaurant.
- No phone use during service. Not in the pocket, not behind the counter. Phones in the staff area.
- Water first. Water on the table within 2 minutes of seating. Before menus, before anything.
- Table maintenance. Clear plates when finished (don't rush — read the table). Wipe down between guests. Reset within 5 minutes.
- Complaints. Listen. Apologise. Fix it. Comp if needed. Tell the chef. Log it. Never argue with a guest.
- Upsell with honesty. "The sinigang is really good today, chef made it with fresh tamarind from the garden." Not "Would you like to upgrade your rice?"
Seating Capacity
| Area | Covers | Notes |
|---|---|---|
| Indoor AC dining | 24-30 | 6-8 tables x 4 covers, enclosed section |
| Front viewing deck | 20-24 | 5-6 tables, open air, balustrade views |
| Side terrace | 8-12 | 2-3 tables, quieter, garden view |
| Ground floor picnic area | 16-20 | 4-5 picnic tables on grass, pond side |
| Total capacity | 68-86 | Comfortable max without rushing |
Staffing & Job Descriptions
| Role | Shift | Key Responsibilities | JD |
|---|---|---|---|
| Head Chef / Executive Chef | 4:30 AM — 3:00 PM (split if needed) | Menu development, daily prep direction, quality control at the pass, food costing, supplier relations, kitchen team management, training | View |
| Second Cook | 6:00 AM — 2:00 PM / 2:00 PM — close | Hot kitchen station, fires dishes on call, covers chef's station during breaks, charcoal grill backup | TBD |
| Prep Cook | 4:30 AM — 12:30 PM | All mise en place, vegetable prep, meat portioning, sauce production, stock maintenance | TBD |
| Grill Cook | 6:00 AM — 2:00 PM / 2:00 PM — close | Charcoal grill station, all inihaw items, charcoal management, grill cleaning | TBD |
| Kitchen Hand / Wash-Up | 6:00 AM — 2:00 PM / 2:00 PM — close | Dish wash, pot wash, floor cleaning, rubbish, receiving deliveries, basic prep assist | TBD |
| FOH Morning | 5:00 AM — 1:00 PM | Opening, bakery retail, breakfast/morning service, coffee station, lunch rush handover | View · DOCX |
| FOH Afternoon | 11:00 AM — 7:00 PM | Lunch rush, afternoon trade, dinner service, close of business, POS recon, premises lockup | View · DOCX |
| Cashier | 7:00 AM — 3:00 PM / 3:00 PM — close | POS operation, payment processing, docket reconciliation, float management, daily cash count | TBD |
Food Costing & Cost Control
Costing Method
Every dish has a recipe card with ingredient costs. Ingredients sourced from farm spokes are costed at internal transfer price (production cost, not retail). External purchases costed at actual purchase price. Recipe cards reviewed monthly or when ingredient prices change.
| Metric | Target | Red Flag |
|---|---|---|
| Blended food cost % | 28-32% | > 35% for 2 weeks |
| Beverage cost % | 15-22% | > 28% |
| Waste (% of purchases) | < 3% | > 5% |
| Covers per labour hour | 4-6 | < 3 |
Cost Control Procedures
- Recipe cards: Every menu item has a costed recipe card. Ingredients, quantities, unit cost, total cost, selling price, GP%. Chef updates when recipes change.
- Daily food cost calc: (Opening stock + Purchases - Closing stock) / Revenue = Actual food cost %. Done daily by shift manager.
- Waste log: Every item thrown out gets logged — item, quantity, reason (expired, spoiled, over-prepped, returned). Reviewed weekly. Repeat offenders = process change.
- Portion control: Scales at every station. Protein portions weighed. No guessing. Consistent plate, consistent cost.
- Stock take: Full kitchen stock count weekly (every Sunday close). Compared to theoretical usage. Variance above 5% investigated.
- Menu engineering: Monthly review — what sells, what doesn't, what makes money, what doesn't. Low-volume low-margin items get cut. High-volume items get featured.
EOD Procedures — Close of Business
1. Cash Count
| Step | Action | Detail |
|---|---|---|
| 1.1 | Clear the till | Remove all cash from POS drawer. Count notes and coins separately. Record on cash count sheet. |
| 1.2 | Count float | Separate the opening float (standard amount — P2,000). Set aside. This goes back in tomorrow. |
| 1.3 | Count takings | Remaining cash = today's cash takings. Record. Bundle notes by denomination. |
| 1.4 | Record non-cash | GCash total from GCash app. Card total from terminal batch (if applicable). Record separately. |
| 1.5 | Calculate total | Cash takings + GCash + Card = Total revenue for the day. |
2. POS Reconciliation
| Step | Action | Detail |
|---|---|---|
| 2.1 | Run Z-report | Print/export POS end-of-day report. Shows total sales, voids, discounts, by payment method. |
| 2.2 | Match cash to POS | POS cash total must match physical cash count from Step 1.3. Variance recorded. |
| 2.3 | Match GCash to POS | POS GCash total must match GCash app total. Variance recorded. |
| 2.4 | Check voids | Every void has a reason written. Chef or shift manager must have approved each void during service. No unexplained voids. |
| 2.5 | Check discounts | Every discount has an approval. Staff meals logged separately. Senior/PWD discounts have ID numbers recorded. |
| 2.6 | Variance action | Variance < P50: log and move on. P50-200: investigate same day. > P200: report to management immediately. |
3. Stock Count
| Step | Action | Detail |
|---|---|---|
| 3.1 | Cold store count | Physical count of all proteins, dairy, produce. Record on stock sheet. |
| 3.2 | Dry store count | Rice (kg remaining), oil, condiments, disposables. Record. |
| 3.3 | Drinks count | Coffee beans (g), juice fruits, cups, sugar, milk remaining. Record. |
| 3.4 | Charcoal count | Bags remaining. Note if below 2-day supply — reorder trigger. |
| 3.5 | Waste log | Record all items thrown out today. Reason for each. |
| 3.6 | Place tomorrow's order | Based on closing stock and expected covers, place requisition to spokes for morning delivery. |
4. Kitchen Close-Down
| # | Task |
|---|---|
| 4.1 | All gas off. Pilot lights off. Verify. |
| 4.2 | Grill: charcoal extinguished (water + cover), grill grates scrubbed, ash cleared |
| 4.3 | All benches scrubbed with food-safe sanitiser |
| 4.4 | Cutting boards sanitised and stood upright to dry |
| 4.5 | All food stored, labelled, in cold store. Nothing left on benches. |
| 4.6 | Cold store temps logged: chiller (2-4°C), freezer (-18°C or below) |
| 4.7 | Floors swept and mopped — kitchen, prep, wash-up, dining floor |
| 4.8 | Drains flushed. Grease trap checked (weekly deep clean, daily visual). |
| 4.9 | Rubbish removed to bins. Food waste to compost (Nursery spoke). |
| 4.10 | Lights off. Equipment off. Walk-through check. Lock up. |
5. Sign-Off
Shift manager signs the EOD sheet confirming: cash counted, POS reconciled, stock counted, kitchen closed, premises secure. Sheet filed. Copy to finance weekly.
EOD Stock Count
End-of-day physical count for this spoke. Opening stock auto-loads from previous day's closing. Enter physical count — variance calculates automatically. Flagged items are highlighted.
Cafe as Community Hub
The cafe is more than a restaurant. It's the front door to the whole operation. Guests eat here, learn here, meet here. Farm tours start from the upper deck. Training events run in the dining space after service. Farmer meetings over coffee. Weekend cooking classes. This is where the Slow Food & Training spoke comes alive.
Farm Tours
Depart from the cafe upper deck. Guest has coffee, gets a briefing, walks the farm with a guide. Returns for lunch. The cafe is the start and finish point.
Cooking Classes
Weekend events in the charcoal cook area. Chef demonstrates, guests cook. Filipino cuisine — adobo, sinigang, inihaw. Ingredients from the farm. Integration with Slow Food spoke.
Farmer Meetings
Coffee and conversation. Local farmers welcome to use the space. Agricultural extension officers, DA reps, BFDC meetings. Build relationships. Be the community gathering point.
Training Events
Staff training runs in the cafe during non-service hours. Food safety, service standards, menu knowledge. External training providers can use the space — fee or reciprocal arrangement.











