Events Planning
Luzon Elders Circle — Pamana ng Luzon
Quarterly Cultural Exchange | 3 Days | 40–60 Participants
Cordillera elders meet Bicol community — knowledge exchange, hands-on learning, heritage preservation. Held at Nana Bambi's hub, F. Simeon, Pugod, Ragay, Camarines Sur.
Event Format
- 4 Cordillera elders + 1 companion each (5 guests from north)
- 20–30 local youth, elders & community participants
- Sponsored transport/food where possible (DA / Slow Food / LGU)
- Starter event — dirty kitchen + temporary bamboo cover (no big shed yet)
Learning Stations
| Station | Led By | Activity |
|---|---|---|
| 1. Terrace & Planting | Ifugao elder + hub farmer | Build mini terrace section, plant taro/kangkong |
| 2. Pottery | Benguet elder + local potter | Mold clay pots, prep for pit fire |
| 3. Weaving | Kalinga elder + abaca weaver | Backstrap loom basics, start small mat |
| 4. Ferments & Cures | Bontoc elder + dirty kitchen team | Make burong vs etag jars side-by-side |
| 5. Cooking & Ritual | Kalinga elder + pinikpikan team | Pinikpikan ritual demo + Bicol vs Cordillera cook-off |
| 6. Bamboo & Thatch | Ifugao elder + hub builder | Joinery demo, repair nipa section |
3-Day Event Flow
Day 1 — Friday: Arrival & Welcome (Pamana Opening)
| 10:00 AM | Elders arrive (van from Bicol hub or Naga airport pickup) |
| 11:00 AM | Welcome circle under nipa shade — elders introduce themselves + short story share (Bicol vs Cordillera). Aileen/Aidan welcome speech + Nana Bambi story |
| 12:00 PM | Lunch feast: hub darag pinikpikan + tinapa + burong + pili butter + fresh garden veg |
| 1:30 PM | Site tour: taro terraces, poultry spoke, dirty kitchen, pottery area |
| 3:00 PM | Free time / rest for elders |
| 5:00 PM | Evening circle: youth ask questions to elders (recorded with permission) |
| 6:30 PM | Dinner: simple Bicol adobo + Cordillera-inspired dish |
| 8:00 PM | Campfire stories / songs (traditional tunes from both regions) |
Overnight: Elders in manager residence rooms, youth/community in tents or home
Day 2 — Saturday: Hands-On Sharing (Full Learning Day)
| 7:00 AM | Breakfast: rice + longganisa + coffee |
| 8:00 AM | Morning sessions (rotate groups of 10–15): Station 1: Terrace & Planting | Station 2: Pottery | Station 3: Weaving |
| 12:00 PM | Lunch: hub produce + Cordillera-style veg stew |
| 1:30 PM | Afternoon sessions (rotate again): Station 4: Ferments & Cures | Station 5: Cooking & Ritual | Station 6: Bamboo & Thatch |
| 5:00 PM | Break / rest |
| 6:00 PM | Group cook-off results: shared feast (everyone eats what was made) |
| 8:00 PM | Evening music / dance (youth perform short Bicol/Cordillera steps) |
Day 3 — Sunday: Celebration & Closing (Pamana Handover)
| 7:00 AM | Breakfast |
| 8:00 AM | Morning wrap-up: youth demo what they learned (weave a bookmark, jar a ferment, plant taro). Elders give feedback + blessings |
| 10:00 AM | Closing circle — elders gift small items (pot, woven piece, jar sample). Group photo (with permission). Aileen thanks + invite to next event |
| 11:00 AM | Final lunch / brunch |
| 12:00 PM | Departures (van back north for elders) |
| Afternoon | Clean-up + sell event products at gate/café (jars, mats, pots) |
Budget — One Event, 3 Days, 40–60 People
| Category | Item / Details | Est. Cost (₱) | Notes / Funding Option |
|---|---|---|---|
| Transport | Van/bus round-trip Manila/Baguio to Ragay (5 elders + companions) | 40,000–60,000 | DA/Slow Food sponsor or GCash split |
| Accommodation | Private rooms or tents (5 guests × 3 nights) | 15,000–25,000 | Manager residence free, tents ₱2k/night |
| Meals & Feast | 3 days full meals (breakfast/lunch/dinner + closing feast) | 30,000–50,000 | Hub produce free, buy meat/fish ₱20k |
| Honorarium | ₱5,000–10,000 per elder × 4 | 20,000–40,000 | Respect gift + cash |
| Materials / Take-Home | Jars (burong/sili), mats, small pots (60 pcs) | 10,000–15,000 | Hub production cost |
| Event Setup | Bamboo benches/tables, temporary nipa cover, signage | 10,000–20,000 | Reusable for next events |
| Misc | Bottled water, gas/charcoal, first aid, basic supplies | 5,000–10,000 | — |
| Total Estimated Cost | 130,000–220,000 | — | |
Revenue & Offset
| Source | Calculation | Amount (₱) |
|---|---|---|
| Tickets — Adult | ₱800 × 30 | 24,000 |
| Tickets — Youth/Elder | ₱400 × 20 | 8,000 |
| Product Sales | Jars, mats, pots from event | 20,000–40,000 |
| Sponsors | Slow Food / DA / LGU | 50,000–100,000 possible |
| Net cost after revenue/sponsor | ₱50,000–100,000 | |
Tips to Lower Cost
- Ask DA RFO V or Slow Food Philippines for transport/honorarium grant
- Use hub darag/manok + garden produce → cut food cost 50%
- First event free/low-ticket to build buzz
Formal Invite Letter — Template
Nana Bambi's — Slow Food & Training Hub
F. Simeon, Pugod, Ragay, Camarines Sur 4408
Date: [Date]
To: [Elder Name]
[Title / Community Role]
[Barangay / Municipality, Province]
Subject: Invitation to "Luzon Elders Circle — Pamana ng Luzon"
Maayong aldaw po,
On behalf of Nana Bambi's Slow Food & Training Hub, we respectfully invite you to join us as a guest elder and knowledge bearer at the inaugural Luzon Elders Circle — Pamana ng Luzon, a 3-day cultural exchange to be held at our farm hub in Ragay, Camarines Sur.
Event: Luzon Elders Circle — Pamana ng Luzon
Dates: [Start Date] to [End Date]
Location: Nana Bambi's, F. Simeon, Pugod, Ragay, Camarines Sur
Participants: 40–60 (Cordillera elders, Bicol community, youth)
This gathering brings together Cordillera and Bicol knowledge holders to share traditional food preservation, farming, pottery, weaving, and cooking methods with the next generation. Your presence and wisdom are the heart of this event.
We will provide:
- Round-trip transport (Manila/Baguio to Ragay)
- Private accommodation for 3 nights
- All meals during the event
- Honorarium of ₱5,000–10,000 as a token of respect
- One companion welcome to join (same provisions)
We would be honoured by your acceptance. Please confirm your availability by [RSVP Date].
With deep respect,
Aileen Mulkerins
Founder, Nana Bambi's
+63 *** *** ****
nana.bambis@gmail.com