Nana Bambi's — Operations

About Nana Bambi's Place

Nana Bambi's Place is a vertically integrated farm-to-table community enterprise in Ragay, Camarines Sur. The enterprise grows, produces, and supplies food across twelve operational spokes — from the farm gate to the cafe table to the delivery box.

The Feeds and Supply spoke is the physical engine of the entire operation. Raw materials come in, finished goods go out. Every other spoke depends on this area functioning correctly, on time, every day.

Position Overview

The Feeds and Supply Manager is the senior person responsible for everything that moves through the loading and supply area. This is a hands-on role — the manager operates the tractor and forklift personally, manages inbound and outbound freight, oversees milling operations, and directs the loading team.

The Logistics Coordinator handles phones, data entry, and manifests under the manager's direction. The manager owns the physical operation. The coordinator owns the paperwork. Both report to Aileen and Aidan.

Key Responsibilities

1. Inbound Freight

• Schedule and coordinate collections of raw materials — corn, rice husk, copra, fresh produce, and all inbound supplies
• Inspect all goods on arrival — reject substandard deliveries before they enter storage
• Operate tractor and forklift to unload and move freight to correct storage locations
• Confirm all inbound data to the Logistics Coordinator in real time for system entry

2. Outbound Freight

• Plan and prepare outbound loads for all spokes — correct quantities, correct vehicles, correct timing
• Supervise the loading team during vehicle loading — safe, efficient, no damage
• Confirm manifests with the Logistics Coordinator before any vehicle departs
• Coordinate return loads on every trip — nothing runs empty
• No driver handles cash — all payments are GCash or bank transfer only

3. Milling Operations

• Operate and maintain all milling equipment — feed milling is a core production function
• Produce to different specifications per spoke — tilapia feed, poultry feed, livestock feed each have distinct requirements
• Record all milling inputs and outputs accurately — what went in, what came out, what was lost
• Report equipment faults to Aileen immediately — do not wait for breakdown

4. Cold Storage and Warehouse

• Enforce FIFO stock rotation across all storage areas — first in, first out, no exceptions
• Daily temperature monitoring of cold storage and chiller units — logged and reported
• Conduct regular stock counts — physical count against system records
• Flag low stock levels before they become emergencies — proactive, not reactive

5. Fleet Coordination

• Direct the Logistics Coordinator on vehicle scheduling across the fleet — F-Series refrigerated truck, chiller van, livestock transport (16–20t GVW), and support vehicles
• No overloading — every load within legal and safe weight limits
• Fuel logs maintained daily — every vehicle, every trip, every litre accounted for
• Livestock welfare during transport — animals handled correctly, vehicle conditions appropriate

6. Team Supervision — Loading Team

• Set and maintain standards — the loading area is clean, organised, and safe at all times
• Assign daily tasks to the loading team — clear instructions, clear expectations
• Train team members in manual handling and safe working practices
• Enforce the equipment rule — loading team does not operate tractor or forklift
• Manage attendance and conduct — report issues to Aileen promptly

7. Data Entry and Records

• Confirm all operational data to the Logistics Coordinator in real time — not at end of day
• Sign off on all manifests before vehicles depart
• Verify coordinator data entries against physical reality — what the system says must match what actually happened
• Basic computer literacy required — the manager must be able to check records independently
• Maintain fuel logs, milling logs, and temperature logs daily without exception

Typical Daily Pattern

What We Are Looking For

Essential

• Tractor and forklift licensed and experienced — this is not a training role for heavy equipment
• Milling experience — feed production or grain processing
• Livestock and animal handling knowledge — understanding of welfare during transport and storage
• Freight and logistics experience — scheduling, loading, manifests, fleet coordination
• Team management — ability to lead a young loading team with authority and fairness
• Strong communication — clear, direct, and reliable in reporting to management and coordinating with the logistics coordinator
• Basic computer literacy — able to check records, verify data, and use simple systems
• Reliable and physically capable — this is a demanding hands-on role every day
• Trustworthy — this person handles valuable stock, equipment, and fleet assets

Preferred

• Experience in agricultural supply or feed distribution in the Philippines
• Knowledge of the Bicol region — roads, suppliers, logistics routes
• Cold chain management experience — temperature-controlled storage and transport
• Understanding of a two-way logistics model — outbound delivery with coordinated return loads

Why Kuya Jim

This role requires someone who already understands the enterprise, the land, the family, and the community. Someone who knows the roads, the suppliers, the drivers, and the rhythms of the operation. Someone who has been here, who has seen what is being built, and who is trusted by Aileen, Aidan, and the team.

What We Offer

• Permanent senior full-time employment — not casual, not seasonal, not contract
• Competitive salary reflecting the seniority and responsibility of the role
• Daily produce allocation from the farm
• Supervisory authority over the loading team and logistics coordinator
• Part of building something permanent — a vertically integrated enterprise that feeds families and strengthens the community